Home > FAQ > Customer Service

How do I handle it when a client supplies their own materials?

Direct answer: Make it clear that you're not responsible for defects, delays, or shortages when clients provide materials. Charge your normal labor rate and document any issues.

Practical steps

  • Confirm in writing: Scope, window, and access details prevent misunderstandings.
  • Set boundaries early: Rules on changes, behavior, and response times avoid escalation.
  • Close the loop: Recap completion and next steps so clients feel 'done.'

Next step: Create two templates: day-before confirmation + change-order approval text.

Category: Customer Service

Take Action

  • Train Your AI Receptionist